Privacy Policy

Last updated: November 2025

At Numeriq Payroll Switzerland, we value your trust and take the protection of your personal data seriously. This Privacy Policy explains how we collect, use, disclose, and protect your information in compliance with the Swiss Federal Act on Data Protection (nFADP) and the EU General Data Protection Regulation (GDPR).

1. Who We Are

Numeriq Payroll Switzerland (“we”, “us”, or “our”) provides payroll, employment, and HR outsourcing services for Swiss and international clients.

Company details:
Numeriq Payroll Switzerland
Registered Office: Heinrichstrasse 267D, 8005 Zürich, Switzerland Email: privacy@numeriq.ch
Website: https://numeriq.ch

We act as the data controller for the personal data we collect and process in connection with our services.

2. Applicability

This Privacy Policy applies to:

Visitors to our website and digital platforms;
Job applicants, employees, contractors, and clients;
Any individual whose data we process in the course of providing payroll, HR, or related services.

3. What Data We Collect

Depending on your interaction with us, we may collect the following types of data:

a. Identification and Contact Information

Name, address, email address, phone number, date of birth, nationality, and other identification details.

b. Employment and Payroll Data

Tax and social security details, bank account information, salary data, employment contracts, attendance records, and benefits-related data.

c. Usage and Technical Data

IP address, browser type, operating system, device identifiers, access logs, and cookies when you visit our website.

d. Special Categories of Data

Health-related information (e.g., for insurance or sick leave processing) or other sensitive data may be processed only when strictly necessary and with your explicit consent.

4. How We Collect Data

We collect personal data:

Directly from you (e.g., when you fill out forms, send emails, or sign a contract);
From third parties (e.g., clients, recruitment partners, or government authorities);
Automatically through cookies or analytics tools when you browse our website.

5. How We Use Your Data

We process personal data for the following purposes:

Payroll management and administration
To prepare and process salaries, deductions, tax declarations, and social insurance contributions.
Contractual and legal obligations
To comply with Swiss labour, tax, and data protection laws.
Client and supplier relationship management
To communicate with you, manage projects, and provide requested services.
Security and fraud prevention
To maintain system integrity, prevent misuse, and ensure data security.
Marketing and communication (optional)
To send newsletters or service updates, only with your consent.

We only process your data when a lawful basis applies — typically your consent, contractual necessity, legal obligation, or our legitimate business interests.

6. Data Sharing and Third Parties

We may share your personal data with:

Our trusted service providers (e.g., IT, accounting, cloud storage, and software providers);
Public authorities, when required by law (e.g., tax or social security offices);
Clients and business partners, when necessary to perform a contract (e.g., payroll processing for client employees).

All third parties are contractually bound to ensure confidentiality, security, and compliance with data protection regulations.
If we transfer data outside Switzerland or the EU/EEA, we ensure adequate safeguards such as Standard Contractual Clauses or equivalent legal protections.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.

Payroll and tax-related records are generally kept for up to 10 years in compliance with Swiss regulations.
Data related to candidates or clients may be retained for a shorter period unless consent is renewed or legal obligations require otherwise.

Once retention periods expire, data are securely deleted or anonymised.

8. Your Rights

Under the nFADP and GDPR, you have the right to:

Access – request a copy of your personal data we hold;
Rectify – correct inaccurate or incomplete data;
Erase – request deletion of your data (“right to be forgotten”);
Restrict or object – limit or oppose certain data processing activities;
Data portability – request transfer of your data in a structured, machine-readable format;
Withdraw consent – revoke consent at any time, without affecting prior lawful processing.

To exercise these rights, please contact: privacy@numeriq.ch.
We will respond within one calendar month in accordance with Swiss and EU regulations.

9. Data Security

We implement technical and organizational measures to protect your personal data from unauthorized access, loss, misuse, alteration, or destruction.

Despite our efforts, please note that data transmission over the internet can never be completely secure. We encourage the use of encrypted channels when exchanging sensitive information.

10. International Data Transfers

If your data are transferred to countries that do not provide an equivalent level of data protection, we ensure adequate safeguards (such as Standard Contractual Clauses or Binding Corporate Rules) to protect your information.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect legal or operational changes.
The latest version will always be available on our website at https://numeriq.ch/privacy-policy .
Significant updates will be communicated through our website or by email when appropriate.

12. Contact Information

For questions, requests, or complaints about this Privacy Policy or how we handle your personal data, please contact our Data Protection Officer:

Data Protection Officer
Numeriq Payroll Switzerland
Email: privacy@numeriq.ch Address: Heinrichstrasse 267D, 8005 Zürich, Switzerland

If you are not satisfied with our response, you may also contact the Swiss Federal Data Protection and Information Commissioner (FDPIC):
https://www.edoeb.admin.ch

Privacy Policy and Data Protection Statement